Create a Google Workspace Email Domain

How to Set Up Your Google Workspace Business Email

Step 1: Sign Up for Google Workspace

1. Go to Google Workspace: Visit Google Workspace to begin the sign-up process.
2. Choose Your Plan: Select a paid plan for your business email (you’ll need to bypass the 14-day trial plan).
   • Google Workspace offers different plans based on the number of users and features you need, so choose the one that fits your business.
3. Create Your Google Workspace Account: Follow the instructions to create your account using your business name and a preferred email address (this will be your temporary email before you set up your business domain).

Step 2: Purchase or Connect Your Domain

• If You Need a New Domain: During the sign-up process, Google Workspace will offer the option to purchase a new domain directly through Google.
• If You Have a Domain Already: Choose the option to connect an existing domain. You can use a domain you’ve purchased from providers like GoDaddy, Namecheap, or any other domain registrar. Just ensure that the domain you wish to use is actively registered and accessible.

Step 3: Verify Your Domain

1. Follow Google’s Verification Process: Google Workspace will provide a unique verification code (TXT or CNAME record) to prove ownership of your domain.
2. Access Your Domain’s DNS Settings: Log into your domain provider’s dashboard (e.g., GoDaddy, Namecheap, etc.).
3. Add the Verification Code: You’ll be asked to add the TXT or CNAME record provided by Google into your domain’s DNS settings.
   • This is typically found under the DNS Management section of your domain registrar’s dashboard.
4. Complete the Verification: Once the verification record is added, Google will check it and confirm the domain ownership. This can take anywhere from a few minutes to 48 hours to process, but it typically goes quickly.

Step 4: Configure MX Records for Gmail

1. Access Your Domain’s DNS Settings Again: Go back to your domain registrar’s dashboard to access your DNS records (this is where you added the verification code).
2. Find and Edit MX Records: Locate the section for MX records or Mail Exchanger Records.
3. Update the MX Records: Replace any existing MX records with Google’s mail server details. You’ll be provided with a list of Google’s MX records to enter into your domain’s DNS settings. These will look like this:
   • Priority: 1
   • Server: ASPMX.L.GOOGLE.COM
   • Repeat for additional records as per Google’s instructions.
4. Save the Changes: After adding the new records, save the changes. It may take some time (up to 48 hours) for the new records to propagate across the internet.
   • Important: If you run into trouble configuring the DNS records, we are here to help! Let us know when you’ve reached this point, and we can guide you through connecting the MX records to Google Workspace.

Step 5: Set Up Your Email Addresses

1. Create User Accounts: In Google Workspace, you can now create individual user accounts for your business, like sales@yourcompany.com or info@yourcompany.com.
2. Set Up Aliases: If you want to set up additional email addresses that forward to your main account (e.g., support@yourcompany.com), Google Workspace allows you to create aliases.
3. Manage Users: You can add or remove users as needed from the Admin Console in Google Workspace.

Step 6: Activate Gmail and Start Using Your Business Email

• Login: Visit Gmail and log in with the email addresses you created under your Google Workspace account.
• Set Up Email Forwarding (Optional): If you have any old email addresses or accounts, set up email forwarding to your new Google Workspace email addresses for a smooth transition.

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